The administration module is the main configuration section for Vitruvi™. This is where you configure the Network Operators, Item Categories, Materials and Equipment, Roles and Permissions, Personnel, Contractors, and Work Templates.
The Network Operators are the project owners for a contract. When setting up the Network Operator, you can split the overall project into Programs, Segments, and Regions, which when combined together will create your Vitruvi™ scope for each part of the project. For more information see Creating and Configuring a Network Operator.
Labor items are payable items used to construct or install a Design Element and/or to complete a Work Item. Labor items can be defined by the item dimensions (area, volume, length, weight, and so on) in either Metric or Imperial measurements.
Labor items are applied across all Network Operators; however, each Network Operator must add system code, operator code, and pricing to any labor items they want to use based on their subcontracting financials.
Material Quantity Descriptions
Material Quantity Descriptions are the units of measure for any materials that may be used during the project. Examples could include meters, feet, time, each, cubic feet, pounds, kilograms, hours, lots, box, and so on.
Material Quantity Descriptions are applied across all Network Operators.
Payable Item Categories
Not currently used in the system.
Payable Item Categories can be configured for potential future use. If they are configured, they need to be assigned to each Network Operator.
Work Order Categories
Work Order Categories organize Work Orders into similar types. These categories are used to determine what kind of Crew can be assigned to complete the work. The categories are usually fairly high-level groupings, such as Civil, Permitting, Customer Premise, and so on.
Work Order Categories are not automatically applied to Network Operators. If a Network Operator needs to perform work in a particular category, it must be associated with that specific Network Operator.
Work Item Categories
Work Item Categories can be used to organize Work Items into similar types. They are used to apply the right kind of FLHA Work Steps, Requirements, and Hazards to Work Items (if using the Safety module).
Work Item categories are applied across all Network Operators.
Materials are items used to construct or install a Design Element and/or to complete a Work Item. They can be assigned to a material item category for organizational purposes. Material pricing can be entered when configuring Network Operators, which can then be used for invoicing.
Materials are applied by default to all Network Operators; however, they can be disabled when configuring the Network Operator.
The Equipment listing can be used to manage equipment inventories used in projects. Equipment types can include details such as make, model, and daily rate, to allow the equipment costs to be calculated when invoicing work that uses this equipment. You can also record how many of each item you have, along with the serial number and a description of each individual piece of equipment.
Equipment is applied across all Network Operators.
The Roles section is where you define the various groups for access to the Vitruvi™ system. This section allows you to create the role, description, default and overtime rates (if wanted), and any general qualifications that this role should have. You can create as many roles as you need - however, having more roles can make permissions management more complex.
Roles are applied across all Network Operators.
The People listing contains all individual accounts in the Vitruvi™ system. Details per person include Company, email address, contact information, pay rates, supervisor, and crew. You also use this section to assign the person a role or roles, which will enable their access to various parts of the system, depending on the role permissions.
Crews must be configured to determine what work can be assigned to which people. When configuring a crew, you will need to select the lead role on the crew, the role or roles the crew can perform, crew members, and any equipment the crew has available.
NOTE: A person can only be assigned to one crew, but a team lead can lead more than one crew.
Contractors are companies that you may form contracts with while performing work. To add a company as a subcontractor for a Network Operator, the company must be configured in this section. Each contractor contains details such as company name, contact details, primary contact, and billing contact.
You can also use this section to add contractor employees with contact details, roles, pay rates, supervisor information, and qualifications they may have.
The Network Symbology section is used to define the graphical representation of the Design Elements visible on the Vitruvi™ map. Here, you can select the icon to represent a Design Element based on Design Element type. You can also set the colors that will be used to identify incomplete or complete Design Elements.
When defining the Network Symbology, you can select whether the symbol will be applied to all Network Operators. It is recommended to keep the default option (checked), as this field is not editable after initial save.
Templates allow you to create a custom Work Breakdown Structure for automatically created work. Available templates are Work Package Templates, Work Order Templates, Task Templates, Work Item Templates, and Element Work Templates.
If manually creating work you can select a template from this library or create a new template. For automatically created work, the full template structure must exist before work is generated. Templates are available to all Network Operators but must be added to a program by creating a template from the library.
The permissions section is used to grant access to various parts of the Vitruvi™ system. Permissions can be granted at a company or role level to clients, regions, and modules. This allows you to tune the permissions granted and allow access to only the parts of the system needed for an individual to complete their work.